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PROCEDURES TO FOLLOW WHEN AN ACCIDENT OCCURS

 Whenever an accident occurs on your property or involves your parish, school or organization, the following steps should be taken immediately to mitigate losses:

         ·            Fully complete and sign the designated Diocesan Accident Report.

·            Document the exact date and time.

·            Obtain the name, address, phone number and Date of Birth of any injured party.

·            Determine the extent of the injury to the best of your ability and call for medical                 assistance if necessary.

·            Ask the injured party to give you a detailed description of how the accident                          occurred.

·            Determine the exact location of the accident site.

·            Obtain the names, addresses and phone numbers of any and all potential                          witnesses.  Remember, a witness does not necessarily have to be an eyewitness.

·            Inspect the accident site immediately, and document your findings, take pictures               if you are able.

·            Preserve and secure any evidence, such as chairs, ladders, etc.

·            If a contractor or organization using you premises is involved, obtain the above                   mentioned information and research your files for an updated Certificate of  Insurance, Hold Harmless Agreement and contract              agreement.

·            Attach any diagrams, statements, police reports and photos to the designated Diocesan Accident Report.

·            Report all non-employee bodily injury claims of a serious nature within 24 hours to Bill Doran at Risk Management at 315-                        470-1494. Be prepared to give a verbal report of the results of your investigation.

·            If your office is served with a Summons & Complaint or a letter from an attorney, please call Risk Management immediately                  for instructions.


AUTO / VEHICLE ACCIDENT

PROPERTY DAMAGE / VANDALISM / THEFT TYPE CLAIMS

Please contact Bill Doran at 315-470-1494, or Sue Wuerthner at 315-470-1495 at the Risk Management office.
Be prepared to give a detailed description of the loss and the extent of the damage.

BOILER AND MACHINERY CLAIMS

This Boiler & Machinery policy provides additional coverage, over and above the coverages provided by our existing Protected Self-Insurance Program.  Schools specifically were included in this blanket boiler policy as this policy provides coverage for a number of items often found in our schools including:

  •         All HVAC systems (boilers, ventilators, air conditioning systems)
  •         Electric panels and transformers
  •         Large office equipment
  •         Computers and computer systems
  •         Sound and bell systems

The Boiler & Machinery policy provides broader coverage than typical property insurance including equipment breakdown losses and artificially generated electric current and arcing losses.  It also includes spoilage and related extra expenses that often accompany these types of losses.

IF YOU HAVE ANY SUDDEN OCCURRENCE OR DAMAGE involving your boiler or any HVAC, electric, computer or office equipment, please contact Bill Doran at 315-470-1494 at the Risk Management Office immediately.  He will assist you in determining what coverage may apply and will assist you in reporting the loss to the boiler insurance company.


WORKER COMPENSATION CLAIM

FIRST REPORT OF INJURY C-2F FORM - (download and print out to fill out this injury report)

Fax the (C-2F) and any attachments you may have to: 

Office of Risk Management @ 315-474-6890

    or email to: bdoran@syrdio.org and mail the originals to:

ROMAN CATHOLIC DIOCESE OF SYRACUSE

ATTENTION: RISK MANAGEMENT

240 EAST ONONDAGA STREET

SYRACUSE, NY  13202

For more information on WORKERS' COMPENSATION, Click Here for the Workers Compensation section 

of the Risk Management portal.



RC DIOCESE OF SYRACUSE ACCIDENT REPORT INVOLVING BODILY INJURY   
(click on report below to fill out for an injury involving a Parishioner, Volunteer, Visitor and Other)


SCHOOL AND CYO ACCIDENT REPORT FORMS

STUDENT ACCIDENT INFORMATION 

When a student is injured, always complete the Roman Catholic Diocese of Syracuse Catholic Schools Bodily Injury Report (see form below).  Send the original to the Risk Management Office, 240 East Onondaga Street, Syracuse, NY 13202; keep a copy for your records.

 If a parent inquires about insurance coverage, our insurance carrier for student accidents is Commercial Travelers Company. The primary insurance would be the parents/guardian’s personal health insurance plan and Commercial Travelers insurance is secondary to the personal Health Insurance of the parent or guardian.  In the event that the parent or guardian does not have health care coverage, the Commercial Travelers Student Accident Insurance becomes primary. 

 If a parent wishes to file a claim with Travelers, complete Part A of the Commercial Travelers Student Accident Insurance form and give it to the parent/guardian to complete Part B of the form 2013W. (Note – there is a different form for a CYO accident; please use the SR-2015(W) form for an accident involving a CYO player). It is the parents responsibility to file the claim with Travelers. 

THERE IS A $500 DEDUCTIBLE WITH COMMERCIAL TRAVELERS. The parent/guardian will be responsible for the $500 deductible of medical payments, after that the remaining balance will be processed under Commercial Travelers Student Accident Plan.


TO ACCESS STUDENT CLAIM FORMS, CLICK ON THE LINKS BELOW:

 

To “Report a Cyber/Internet Breach”

Please contact Kory Hopkins, Director of IT Department, at 315-422-9063, immediately.

Be prepared to give a detailed description of the breach to your network system.

Or contact Bill Doran of the Risk Management office at 315-470-1494.

Bulletin from the Office of Information Systems regarding hackers who solicit wire transfers and payments via email.
Please read and be aware of the fake emails that may be sent to parishes looking to defraud the parishes posing as legitimate requests.



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